Administration Clerk Vacancies at the South African Police Service (SAPS): Full Application Guide for 2025
The South African Police Service (SAPS) is urgently recruiting dedicated and motivated South Africans to fill multiple Administration Clerk positions within the Case Management Sub-Section at the Forensic Science Laboratory in Mayville, KwaZulu-Natal. This recruitment drive aims to strengthen administrative capacity within the forensic division and improve turnaround times in case processing and service delivery.
These Administration Clerk posts are ideal for jobseekers who are passionate about public service, interested in working in a structured environment, and eager to play a meaningful role in supporting forensic investigations across the country.
This comprehensive article provides a full breakdown of job requirements, duties, key responsibilities, salary information, and a detailed step-by-step guide on how to apply before the closing date.
Job Overview
Job Details
- Employer: South African Police Service (SAPS)
- Job Title: Administration Clerk
- Sub-Section: Case Management – Forensic Science Laboratory
- Location: Mayville, KwaZulu-Natal
- Salary: R228 321 per annum (Level 05)
- Total Posts Available: 15
- Closing Date: 12 December 2025 at 16:00
- Reference Number: FS 02/2025
These positions form an essential part of the forensic support structure, ensuring that evidence, case files, and documentation are managed efficiently and processed according to legal and quality standards.
Minimum Requirements
To qualify for the SAPS Administration Clerk positions, applicants must meet the following requirements:
Educational Qualification
- A Senior Certificate (Grade 12) OR
- A National Certificate (Vocational) at NQF Level 4, registered on the National Learner Record Database.
Essential Skills Needed
- Computer literacy (ability to use email, word processing tools, and electronic record systems).
- Strong interpersonal communication skills (both verbal and written).
- Excellent organisational skills to manage a high volume of cases and documents.
- Ability to work under pressure and maintain accuracy in a fast-paced environment.
- Willingness to follow strict quality assurance, health and safety, and administrative protocols.
These skills ensure that the forensic laboratory maintains smooth operations and meets strict national standards for case handling.
Duties and Responsibilities
Successful candidates will perform essential administrative tasks that support forensic scientists, analysts, and investigators. Core duties include:
- Case Reception and Registration:
Receiving new cases and recording them accurately in the case management system. - Case Allocation:
Assigning cases to relevant forensic analysts according to classification and workflow requirements. - Exhibit and Document Handling:
Receiving, dispatching, and tracking exhibits, dockets, and evidence according to chain-of-custody standards. - Client Service and Communication:
Responding to internal and external inquiries related to case status or document submissions. - Document Scanning and Recordkeeping:
Digitising reports, processing documentation, and ensuring that electronic files meet quality requirements. - Offsite Archiving:
Preparing cases for offsite storage, ensuring documentation is filed, labelled, and retrievable. - Compliance with Quality and Safety Standards:
Working in line with SAPS quality management systems, health and safety regulations, and audit requirements.
These responsibilities help maintain the precision, accuracy, and efficiency required in a forensic laboratory environment.
How to Apply: Complete Step-by-Step Guide
Applying correctly is extremely important. Incomplete or incorrect applications may lead to disqualification. Follow the guide below:
Step 1: Obtain the Z83 Application Form
All applications must be submitted using the official Z83 application form (2021 version). Candidates must complete the form accurately, ensuring that personal details and the reference number are correctly filled in.
Step 2: Prepare All Required Documents
Your application must include:
- A fully completed Z83 form.
- A comprehensive Curriculum Vitae (CV) with clear information on skills, experience, and contact references.
- Certified copies of your identity document and educational qualifications.
- Ensure your certificates and ID copies are certified within the required timeframe.
- Shortlisted candidates will later be required to bring the original documents for verification.
Step 3: Submit Your Application to SAPS
You can submit your application through post, hand delivery, or email.
Postal Address:
Private Bag X322
Pretoria
0001
Hand Delivery Address:
Corner Beckett and Pretorius Street
Strelitzia Building
Arcadia
0083
Email Submission:
MohlalaM2@saps.gov.za
When submitting by post, ensure your envelope is clearly marked and addressed to:
The Commander: Personnel Management Attention: Lieutenant Colonel G. Moonsamy
Step 4: Use the Correct Reference Number
All applicants must clearly indicate the following on the Z83 form:
Reference Number: FS 02/2025
Failure to include the correct reference number may result in your application not being considered, as SAPS processes thousands of applications and uses the reference number to route your submission to the correct department.
Why This Opportunity Matters
This Administration Clerk vacancy is an excellent opportunity for South African youth and unemployed individuals seeking stable employment in the public sector. It is especially suitable for applicants who:
- Want to begin or grow a career in government administration.
- Are interested in supporting forensic and investigative work.
- Prefer structured work environments with clear policies and protocols.
- Are looking for long-term career growth within SAPS.
The Forensic Science Laboratory plays a critical role in solving crimes, supporting justice, and maintaining the safety of communities. As an Administration Clerk, you directly contribute to these goals through accurate case management and efficient administrative support.
Final Thoughts
This recruitment campaign offers 15 Administration Clerk positions, making it a significant opportunity for South Africans who meet the minimum requirements and are ready to begin a fulfilling career at SAPS. Make sure your application is complete, accurate, and submitted before the closing date of 12 December 2025 at 16:00.
Take the time to prepare a strong CV, organise all required documents, and follow the application steps carefully to improve your chances of success.
If you need help creating a professional Z83 form, improving your CV, or writing a strong cover letter, I can help you with that as well.
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